وظائف مدير مكتب بشركة IT Fusion اغسطس2015

Office Manager
IT Fusion Software house is seeking to hire Office Manager:
RESPONSIBILITIES
• Performs administrative functions such as calendar scheduling, correspondence, incoming and outgoing telephone calls, filing, developing presentations, meeting agendas and meeting minutes.
• Manage calendars, plan meetings and conferences, and make travel arrangements

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

• Delegate duties such as typing, copying, and scanning.

• Create schedules.

• Work with the Director to sustain and grow programs and service.

• Manage administrative functions to ensure smooth and efficient operations of the organization.

• Fulfill duties delegated by director.

• Plan and implement the annual calendar of activities including fundraising initiatives, special events and the official administrative acts.

• Create presentations for meetings.

• Take meeting notes for managing director

• Create and develop visual presentations for managing director

• Monitor incoming emails, prioritizing issues and responding to any requests possible

• Responsible for preparing materials, charts, and PowerPoint presentations for regional meetings;

• Handling of special guests; VIPs, celebrities, groups…etc.;

• Booking hotels, limousines and meeting rooms for meetings, guests.

• Plan and follow up overbooking’s upgrading, VIPs, special services and special needs guests;

• Assisted with the coordination of the weekly and monthly manager’s meeting

• Responsible for preparing outgoing mail and correspondence like faxes, e-mail and overnight packages

• Handled the tasks of recording and transcribing minutes of meetings as per requirements

• Organized and maintained file correspondence, systems and other essential records

• Performed other administrative tasks as required

Skill: –

1. Bachelor Degree of Economics and political science or International business administration or Bachelor’s degree from a reputable University (English Majors or Sections ONLY).

2. Minimum 4 years of experience as an Office Manager.

6. Good interpersonal skills.

7. Good time management skills and able to meet deadlines.

8. Excellent in Microsoft PowerPoint.

Interested applicants shall send their CVs on hr@it-fusion.org quoting Office Manager in the Email Subject.