Management Coordinator Jobs in International Committee of Red Cross August 2019

Job purpose:

• He/She will provide a coherent support to delegations on issues such as security of information, data management and data protection and to ensure a better capitalization of the existing information.

Main responsibilities:

• Ensures coherence and compliance of information management practices and rules in the delegation(s) s/he is responsible for, including data security and protection.
• Provides expertise on ICRC information management processes, rules, guidelines and tools, taking into consideration as well the security and the data protection rules; researches and develops approaches needed to assure information security.
• Reviews IM processes and conducts needs assessments with the departments, to improve information and data management (share, co-working, access rules, mobility, information handling, data protection, security, etc.).
• Coordinates and implements IM guidelines, practices and tools, and ensure a consistent regional change management approach defined by the Head of IM region.
• Proposes and implements solutions to improve the management of the information life cycle, especially the capture of all records that are relevant for the ICRC.
• Conducts regular visits to the covered delegations and sub-sites; organizes sessions to train or inform about information management strategies and principles and ensures that they are understood and applied.
• Works closely with the main (executive) assistant & IM officer of the delegations s/he covers on all IM related matters. Is their functional/technical manager.
• Together with the (executive) assistant & IM Officer, organizes and facilitates IM national seminars/workshops.
• Contributes to the global regional thinking and orientations regarding IM strategies and tools.
• Conducts regular visits to the covered delegations and sub-sites; organizes sessions to train or inform about information management strategies and principles and ensures that they are understood and applied.
• Works closely with the main (executive) assistant & IM officer of the delegations s/he covers on all IM related matters. Is their functional/technical manager.
• Together with the (executive) assistant & IM Officer, organizes and facilitates IM national seminars/workshops.
• Contributes to the global regional thinking and orientations regarding IM strategies and tools.

Building synergies

• Develops internal collaboration and synergies with other positions such as data management, data analysts and ICT positions to ensure a consistent approach and that IM guidelines and rules are applied.
• Develops a mapping of available data within the delegation.
• Works with a network of external data and information specialists to broaden the information and data knowledge.

Expected Results

• Managers, coordinators, (executive) assistants & IM Officers and end-users understand the purpose and benefits of managing information and embrace the changes and adapt their practices. Users comply with Information management rules and guidelines.
• Links to information security, data protection and data management are made. A better quality of the acquisition of the ICRC’s information is visible and the delegations can base their decisions and activities on the information they gathered and kept.